Tech Tips: File Sharing Security

Ensure end-to-end encryption when sharing files

In the construction industry, sharing blueprints, project plans, and other sensitive documents is routine. To safeguard this crucial information, establish secure file sharing protocols within your organization. Consider employing encrypted file sharing platforms that ensure end-to-end encryption, meaning data is secure both during transmission and at rest.

Virtual Private Networks vs public wi-fi

Additionally, educate your team about the importance of avoiding public Wi-Fi networks when accessing or sharing sensitive documents. Public Wi-Fi networks are often unsecure, making them prime targets for hackers seeking to intercept data transmissions. Encourage the use of virtual private networks (VPNs) when accessing company data remotely. VPNs create a secure, encrypted connection, minimizing the risk of data interception, especially when employees are working from various job sites.

design systems and deploy security guidelines

Regularly update and patch all software used for file sharing, including document management systems and collaboration tools. Cybercriminals frequently exploit vulnerabilities in outdated software versions. By keeping your applications up to date, you close potential security loopholes and enhance your overall cybersecurity posture.

Furthermore, establish clear guidelines for employees regarding the types of information that can be shared electronically. Encourage the use of strong, unique passwords for accessing shared documents and employ multi-factor authentication (MFA) whenever possible. MFA adds an extra layer of security, requiring users to verify their identity through multiple methods, such as a password and a verification code sent to their mobile device.

reduce risks of cybersecurity breach 

By implementing these secure file-sharing practices and fostering a culture of cybersecurity awareness among your team, you significantly reduce the risk of unauthorized access and data breaches, ensuring the confidentiality and integrity of your construction business’s sensitive information.

If you find the high-level concepts in this article unclear and would like a deeper understanding, we invite you to schedule a one-on-one discussion with Charles Hammett directly.  Use this link: to schedule a meeting.


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